Composing an effective cover letter for your business visa application with expert guidance and free samples.
This article will help you write the perfect business cover letter when applying for a business visa; It will help you understand more about what the embassy requirements are and what to avoid when writing a cover letter.
Read the article below for further information regarding tips on how to write a simple business cover letter!What is a Business Cover Letter?
A business cover letter is a document regarding your professional background that includes all your essential professional information. A business letter is used as an introduction to the Embassy regarding the business visa you are applying for. By reading a cover letter, the Embassy will have a more detailed representation of you and your visa application purpose.
Note: Applicants who apply for a business visa must submit a business cover letter to the embassy or consulate of the country they are applying to.
What to Include in a Business Cover Letter?
A detailed and professional business cover letter must contain three important steps:
- Introduction.
- Itinerary of your business trip.
- Conclusion and personal contact information.
Introduction
The first paragraph of your cover letter is one of the most important parts of your business cover letter. The first paragraph must catch the Embassy’s attention, it must give the reader a desire to continue reading your cover letter. The letter must contain information about you, the job position you are applying for, a referring name (if applicable), and information about why you are applying for the specific position.
If you are applying for a business visa just to attend a meeting, or a conference, please be specific about that in the first paragraph of your letter.
Itinerary of Your Business Trip
The second paragraph must be the paragraph in which you must explain in detail your business trip itinerary. The letter must include details, such as;
- How long you plan to stay.
- Information regarding any conference or meeting you will attend (if applicable).
- Any other information about any other place you will visit.
- If you will travel to different cities (include that too).
- The name of the conference you will be attending.
- The company’s name, or the job position you are applying for (if applicable).
- Where you will be staying.
- Details about the nature of the business you will be conducting.
Note: Make sure you add any other information you might want to include which will be convenient for the Embassy!
Conclusion and Personal Contact Information
The third paragraph must be the perfect final touch of your cover letter; this paragraph must contain details about you, such as; where the Embassy can contact you and how you can be contacted.
How do I Write a Simple Business Cover Letter?
Here are a few tips to help you write your cover letter in the most effective way possible when applying for a business visa:
- Open the letter strongly.
- Be kind with your words.
- Be prepared.
- Explain exactly what you will be doing when arriving in the country.
- Let them know that you know a lot about their company and the job position you are applying for.
- Use your words carefully.
- Keep it short and simple.
- Include your keywords.
- Make your letter as customized as possible.
- Use a referring name (if you have any).
Important: One of the most important tips when writing a business cover letter is not to COPY your letter!
Business Cover Letter Samples
The Embassy or Consulate of the country you are applying for may request a business cover letter from you or your employer.
Here is a business cover letter sample if the Embassy requires a letter from you.
December 2022
Finland Embassy in Turkey
Nisbetiye Mah. Aydın Sok. No:6, D.8. 1. Levent, 34340 Beşiktaş/İstanbul Türkiye
Dear Sir/Madam
My name is Denize Doe (passport number: AZ1122244); I am a Turkish citizen who lives in Istanbul, Türkiye, where I work as an It Manager for a company called ITcom.
The reason I am applying for a Finland visa is so that I can attend a very important business conference that the company has organized with one of our partners in Finland. The conference will take place in Helsinki, from December 15, 2022, to December 20, 2022.
During the time I will be in Finland, I will attend the conference from 9 AM to 6 PM, and with the time left, I will try to visit some small tourist attractions near Helsinki. I will also visit my aunt and uncle who live in Helsinki.
This conference is very important to me and my professional journey in this company; I believe that we will learn a lot from this conference, and I will also have the opportunity to meet many colleagues that I haven’t seen in ages.
Thank you so much for your time and the opportunity!
Denize Doe
Email: denizedoe12@info.com
Phone number: +6744554432
Here is a business cover letter sample if the Embassy requires a letter from your employer.
December 2022
Finland Embassy in Turkey
Gaziosmanpaşa, Beyaz Zambaklar Sok. No:44, 06700 Çankaya/Ankara Türkiye
Dear Sir/Madam
My name is Abdulah Tamir (passport number: AZ66223339); I am a Turkish citizen who lives in, Istanbul, Turkey. I am the manager of an IT company operating in Istambul, Türkiye, called ITcom.
I am writing this letter to confirm that Miss Denize Doe is invited to attend one of our most important conferences that will be taking place in Helsinki, Finland, from December 15, 2022, to December 20, 2022.
Miss Denize is one of our managers here in Istanbul, she is a very important person in our company. I believe that her attendance at the conference will have a great impact on our company since she will be able to learn a lot and apply the acquired knowledge and experience to our company.
Thank you so much for your time!
Abdulah Tamir
Email: abdulahtamir122@info.com
Phone number: +67778882
What To Avoid When Writing a Business Cover Letter to the Embassy
Avoid these common mistakes when writing a business cover letter to the Embassy:
- Do not forget important information.
- Don’t mention something negative about the Embassy, or the job.
- Avoid long sentences.
- Do not be overly formal.
- Be informed.
- Do not brag.
- Make sure you write your sentences correctly.
- Do not give a lot of personal information.
- Do not repeat the same information.
- Do not be rude.